Executive Assistant, CFO & EVP, Strategy and Operations
MACRO
Los Angeles, CA
Job Description
The Executive Assistant will support our Chief Financial Officer and the EVP, Strategy & Operations in our Corporate division. Although this role is in a creative organization, the position is best suited for those with experience and/or deep interest and curiosity in the business, finance, and operations of a multimedia entertainment company. The ideal candidate will have previous exposure to the operational functions of an organization (IT, Ops, HR, Finance, Legal, etc.) and a working knowledge of the entertainment industry. As the Executive Assistant, you will be responsible for performing high-level administrative, project management support, and logistical tasks as needed to coordinate the executives’ day seamlessly and effectively.
Responsibilities
Provide comprehensive administrative support including managing complex calendars, high volume calls, schedule management, agendas, itineraries, expense reports, projects, research, travel arrangements, reservations, personal duties as needed and ad hoc requests.
Proactively prioritize daily, weekly, and monthly tasks and organize internal and external meetings.
Anticipate needs and prepare CFO & EVP, Strategy and Operations, including keeping them well-informed of upcoming commitments and responsibilities, gathering and creating meeting details, agendas, presentation materials, documentation, reports, and/ or recording accurate and detailed meeting notes as needed.
Prepare executives for meetings by providing preparatory information. Research, prioritize, and manage responses to incoming correspondence and requests.
Ability to edit presentation decks, excel worksheets, and other materials.
Maintain proper recordkeeping, filing, and organizational systems for all work and relevant documents and agreements (incl. logins and passwords).
Draft and proof various memos, correspondence, letters, business updates, and notes.
Ad hoc projects, personal tasks, and other duties as needed.
