Executive Assistant to the Founder/CEO
MACRO
Los Angeles, CA
Job Description
We are looking for a highly experienced Executive Assistant to join Team MACRO to support our Founder/CEO, who leads the overall business strategy, direction, and growth of MACRO and leads a team of senior executives that oversee different areas of our ecosystem including creative content (Film & TV), brand & marketing, and representation to name a few. This is an exceptional opportunity for those with a strong interest in the business and operations side of the entertainment and media industry beyond the creative aspects.
MACRO is an award-winning multi-platform media company that represents the voices and perspectives of Black people and people of color. With verticals extending to all aspects of media creation-from film
and television development and production to representation, brand marketing, and a venture arm- MACRO presents a new paradigm in the media landscape set to disrupt the way things have always been done. We create and finance film, television, digital content, technologies, and brands which are driven by people of color that encompass universal themes to which all people can relate and connect.
To succeed in this role, you must be a creative problem solver and an effective communicator, whose efficiency and superb organization skills enable you to thrive in a fast-paced work environment. Our ideal candidate possesses a deep interest in the business side and working knowledge of the entertainment and media industries, and contributes to creative and strategic conversations about matters that pertain to our business. Experience working with individuals at all levels and working knowledge of industry names, players and film/television language is a MUST.
You are a positive, upbeat self-starter, quick learner and team player who can easily interact and relate to a variety of personality types. As the Executive Assistant you will be responsible for performing high-level administrative, project management support, and logistical tasks to alleviate responsibilities and ease executive workload. The ability to create and adapt to processes, meet deadlines, and work with multiple internal and external stakeholders is key. You are entrepreneurial by nature and can work on multiple projects at the same time. Most importantly, you embrace the mission of MACRO and are enthusiastic about working with us to achieve our goals. This position is based in our Los Angeles office.
Responsibilities
Provide professional, efficient administrative support to CEO, which includes high volume rolling calls, coordination of all meetings and conference calls, calendaring and schedule management, expense reports, etc.
Demonstrate efficiency and resourcefulness by reviewing, researching, and routing information, issues, and concerns addressed to CEO, and determine and suggest the appropriate course of action, referral or response.
Manage the planning, coordination, and execution of business travel (domestic and international), including trip logistics and itinerary, meeting coordination, as well as remote support;
Screen telephone calls, greet visitors, and respond to general inquiries
Draft and proof various memos, correspondence, letters, business updates and notes.
Ability to handle multiple tasks and effectively prioritize.
Anticipate needs and prepare CEO accordingly including gathering and creating meeting details, agendas, presentation materials, documentation, reports, and/ or recording accurate and detailed meeting notes.
Punctual, regular, and consistent attendance is a must, including availability on evenings and weekends for administrative support as needed.
Ad hoc projects, personal tasks, and other duties as needed.
